This statement is written to further your confidence in my commitment to protecting the privacy and security of your personal information at all stages of the counselling process.
In keeping with professional ethics (BACP Ethical Framework, www.bacp.co.uk), the client counsellor relationship is built on transparency and mutual trust. Your confidentiality along with safety and wellbeing will always be paramount and my primary concern.
Personal information I hold concerning the client must be
A copy of your counselling contract is stored in a secure locked file.
Your personal contact details will be retained in a locked file and an identifying code allocated.
Your contact details will be used only to contact you.
Only data which is reasonably required will be retained and after three years, all data will be destroyed.
You may request access to your personal information at any time and up to three years after completing counselling. You may request the transfer of your personal information to a third party, for example, if moving or changing to a different counsellor.
By agreeing to counselling you are agreeing for your records to be kept on file.
Your details will not be shared with any third party without your knowledge or consent.
You will be asked before commencing counselling to provide written consent demonstrating that you have read the privacy statement and agree to your personal information being held for the purposes of counselling.
The primary purpose of record keeping is to support the work of the client.
Record keeping is an ethical requirement and therefore clients will be asked to provide written consent showing that they are aware their data is held securely on file.
All records comply with data protection requirements.
A log of all counselling appointments
A general record of each session. This will usually consist of one or two lines conveying a general thematic overview of the session as an aid memoire to myself.
Cancelled sessions will also be recorded.
Records do not identify clients in any way. A security coding system is used to protect client confidentiality.
The signed contract between myself and the client along with their personal data and any other correspondence during the course of therapy is securely stored in a locked file.
You have the right to view your records at any phase during the counselling work.
Your records are held securely in a locked file for three years after which time they are destroyed. It is my responsibility to keep, maintain and destroy records in an ethical and timely manner.
All client records are stored securely in a locked filing cabinet.
There are no electronic records. There are no files held on computer.